Basic Information

Job Category: Administrative/Office

Location: Morgantown, West Virginia, United States

Date published: 22-Jul-2022

Job type: Full Time

Description and Requirements

About the role

Probate and Vital Records Clerk

We are currently seeking an experienced Probate and Vital Records Clerk to join our team in our Morgantown, WV 26505 location.

About the Role:
The Probate and Vital Records Clerk, under the supervision of the Probate and Vital Records Manager and at the general direction of the County Clerk, will support the functions of the Probate and Vital Records Department within the County Clerk’s Office. This is a full-time non-exempt employee position with benefits including retirement, paid health insurance, generous leave accruals including vacation, sick and personal time, and paid parking. Starting salary to be negotiated at time of job offer and will depend on experience, education, and qualifications.

Essential Duties and Responsibilities:
 Core duties and responsibilities include the following. Other duties may be assigned 
Issue Marriage Licenses and Marriage Certificates 
Prepare and issue Birth Certificates 
Prepare and issue Death Certificates 
Record and Probate estates by the Last Will and Testament or intestate succession 
Assist the public, legal professionals and other government agencies with their requests and questions by phone, email or in person
Provide notary public services on behalf of the County Clerk’s Office 
Input information from legal records into indexing and retrieval system 
Provide copies of estate and probate records 
Generate various reports 
Index and scan documents 
Type and prepare Fiduciary Orders 
Process cash and credit card transactions 

Our Ideal Candidate:
Required Skills and Abilities
Pleasant and even-tempered demeanor 
Remain calm under pressure 
Excellent customer service skills 
Must be able to empathize during emotional or stressful situations 
Must be able to work either solo or as part of team environment 
Must be able to use professional business etiquette when corresponding by letter, telephone, or email
Must be able to meet professional dress code and personal appearance policy requirements
Accurate typing and data entry skills
Willingness to learn new skills and processes
Able to take direction and follow instructions
Eager to help the public and colleagues
Must be proficient in the use of computer equipment and technology
Must be proficient in the use of Microsoft Word, Excel, Power Point and Publisher
Must have clear and readable handwriting

Additional Duties and Assignments
Assists other office departments when necessary 
Must be able to work overtime, including early mornings, evenings, Saturdays, Sundays and holidays when necessary 
Other team assistance duties will include but is not limited to working and assisting with the election and voter registration obligations of the County Clerk’s Office. 
Due to COVID-19, must be able to adhere to the use of Personal Protective Equipment (PPE) for a full workday and must be respectful of social distancing guidelines. 

Education and Experience
We are seeking a candidate with experience in working with legal documents. Knowledge of the probate and estate process beneficial. A bachelor’s degree or associate degree is preferred, but not required.

Serious inquiries only. Please no phone calls. Resumes will be reviewed at time of submission and interviews will begin August 1, 2022. Interested applicants should submit a cover letter and resume.

To Apply:
Please submit your resume via the “APPLY NOW” button

Equal Opportunity Employer