Basic Information

Job Category: Administrative/Office

Location: San Antonio, Texas, United States

Date published: 28-Apr-2022

Job type: Full Time

Description and Requirements

About the role

Executive Assistant

We are currently seeking an experienced Executive Assistant to join our team in our San Antonio, TX (78239) location.

About the Role:
Full-Time Schedule:
o Tuesday, Thursday, and Friday: 9:00 am – 5:00 pm
o Wednesday: 9:00 am – 4:00 pm & 6:00 pm – 8:00 pm
o Sunday: 8:00 am – 2:00 pm

As the Executive Administrative Assistant, you will provide nearly invisible support to Chief Operating Officer (COO), acting with little supervision, anticipating needs while managing the day‐to‐day workflow.  The Executive Administrative Assistant should be skilled in prioritizing various projects, which includes scheduling, contact and contract management, preparing materials for meetings, and participating in a wide range of special projects. The Executive Administrative Assistant to the COO will perform, coordinate, and oversee administrative duties while providing an extensive level of support. This will enable the COO to work more efficiently and effectively toward the goals of the organization.

What We Offer:
Competitive salary based on prior experience
Benefits package available (Health, Dental, Vision, Short-Term and Long-Term Disability insurances; 403(b) plan)

What You’ll Do:
 Core duties and responsibilities include the following. Other duties may be assigned 
Maintain the COO’s schedule, including day-to-day and long-term management of meetings, projects, and priorities
Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Ensure COO is prepared for upcoming appointments by gathering materials necessary for each meeting
Conduct, compile, and present research on relevant church initiatives and other topics
Collect and assemble information for presentations, projects, and strategic planning
Serve as the first point of contact for a wide variety of high-level relationships between the Senior Pastor, COO, and external contacts
Facilitate, build, and monitor relationships including tracking contacts in database and managing follow-up
Handle phone, email and postal mail inquiries and respond appropriately
Draft and edit correspondence, articles, reports, and presentations; transcribe meeting notes
Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines
Take on tasks to support the work of New Creation’s programs and operations and overall mission
Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals

Our Ideal Candidate:
Education and Experience: 
Bachelor’s degree or equivalent or 5+ years of experience as an Executive Assistant

Required Skills and Abilities:
Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small
Demonstrate superb communication skills (oral and written) with a confident, concise, clear, and compelling style
Produce well thought‐out, professional correspondence free of grammatical and spelling errors
Proficient in all MS Office applications including, Word, Excel, PowerPoint
Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information
Skilled in all aspects of planning and project management.  Able to take an idea from concept to completion
Resourceful, strategic problem-solving ability with a fun, positive “can do” attitude
Utilize analytical skills and demonstrate broad understanding of the organization to effectively interpret and anticipate needs
Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction
Works effectively without constant and direct supervision or guidance
Demonstrate flexibility in the face of change
Project a positive demeanor regardless of changes in working conditions
Produce well thought‐out, professional correspondence free of grammatical and spelling errors
Interact professionally with leaders, members, and associates always
Promptly respond to requests with accuracy and a courteous demeanor
Demonstrate an awareness of fundamental business principles of New Creation, as well as an understanding of the overall industry in which the Church operates
Display proficiency using standard office equipment such as a computer, fax, photocopier, scanner, etc.
Demonstrate advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills

To Apply:
Please submit your resume via the “APPLY NOW” button

Equal Opportunity Employer