Basic Information

Job Category: Administrative/Office

Location: Sarasota, Florida, United States

Date published: 04-May-2022

Job type: Full Time

Description and Requirements

About the role

An ADP Client, Myrtha Pools USA, Inc. is currently seeking an  Administrative Assistant to join the team in Sarasota, FL.

Who We Are:

  • In 1961, near Garda Lake in Italy, Myrtha Pools made its first splash in the aquatics market. Since that time, Myrtha has transformed the aquatics industry worldwide, with innovative pool design, breakthrough technology and game-changing efficiency.
  • As we approach our 60th year, we continue to shape the future of aquatics with creativity, innovation and leadership.
  • Design, manufacture, build, install… it’s all in day’s work. In more than 70 countries worldwide, we’ve installed 10’s of thousands of pools. With a portfolio of patents to our name, our research and development success has helped us transform pool building technology. We continue to push at the edges of our industry to find safer, smarter, lighter, tougher, faster ways to compete. We have conquered climates (Iceland, Saudi Arabia), been to the Olympics (Atlanta, Beijing, London, Rio), we create restorative wellness pools, magical infinity pools and magnificent water parks. And perhaps most amazingly, the majority of the World Records in swimming were set in Myrtha pools! So, the most amazing thing in this “About Us” section, isn’t even about us, it’s about swimming. And that’s the way we like it.
  • Libraesva ESG ha rilevato un possibile tentativo di phishing da ""

About the role:

The candidate will be part of the back-office team and will respond to the Office Manager and the Director of Design and Operations. The candidate will work off our Sarasota, FL office location. The candidate will receive training in Sarasota and occasionally will have to travel to Europe, Italy for global corporate updates.

Essential Duties and Responsibilities:

  • Understanding of logistics and accounting management in the construction industry, problem solving capacity and troubleshooting skills are important requirements for the role
  • Provide support and assistance to all company directors, reports to office manager and director of design and operations.
  • Prepare Sales/Marketing packages, brochures, coordinate shipping samples
  • Manage inventory, use and bi-annual order of brochures and samples from Italy
  • Assist in organizing Trips and Events (trade shows, conventions)
  • Manage and coordinate arrangements for Lunch & Learn presentations
  • Generate L&L certificates for AIA attendees
  • Assist Office Manager organizing temporary pool builds (logistics, housing, hotels, marketing)
  • Assist in expense admin processing through QuickBooks
  • Prepare project submittal packages and marketing presentations
  • General office duties (front desk, mail)
  • Assist resolving issues with customs at port of entry re shipping docs/contents/packing list
  • Assist installation team with shipment arrangement and tracking of domestic orders
  • Provide back up for our installation team by procuring materials locally whenever needed
  • Update company CRM/tracking systems as needed

Our Ideal Candidate:

Education and Experience

  • 2-3 years of professional working experience in administration/logistics.
  • Studies/background: marketing, accounting, logistics, preferably with swimming background or experience in swimming pools, plumbing, drywall or construction in general
  • Languages: fluent in English, preferred second language Spanish
  • Available to travel for short periods of time in the USA and Caribbean. Occasional travels overseas (Italy).
  • Office 365 suite and apps, Adobe, QuickBooks. SAP understanding preferred.

What We Offer:

  • Competitive pay; commensurate with experience
  • Benefits package is available